Content audit
A review of what sits on the file server or cloud drives, how much of it is stale, and what the new structure should look like.
SharePoint Migration & Automation
Files moved off the server, organised properly, then set up to file themselves.
What is SharePoint?
SharePoint is the document management platform inside Microsoft 365. It stores files in sites and libraries with version history, permissions and search, and it is what sits behind the Files tab in Teams. Moving to SharePoint replaces a file server or consumer file-sharing service, and automating it with Power Automate lets documents file themselves.
Shared drives turn into mazes: folders nested ten deep, copies named "final v3" and permissions granted to individuals years ago and never removed. Moving that into the cloud unchanged only makes things harder to find.
We restructure before we migrate. Files move into SharePoint sites and libraries that match how the business actually works, access is granted by team rather than by person, and repetitive filing is handed to Power Automate so documents land in the right place with the right details attached.
What is included
Everything in the service.
Site and library design
SharePoint sites for teams and projects, with libraries, metadata and views that make documents easy to find.
Migration
Files moved from file servers, Dropbox, Google Drive or Box, with version history kept where possible and long or invalid file paths fixed first.
Permissions by group
Access granted through Microsoft 365 groups, so a new starter gets the right files and a leaver loses them in one step.
Power Automate workflows
Automated intake and filing: email attachments saved to the right library, consistent file names, approvals routed and metadata applied without anyone doing it by hand.
Teams integration
Libraries connected to the right Teams channels, so files and conversations sit together.
Training
Short sessions showing staff how to find, share and sync files in the new setup.
Questions
SharePoint Migration & Automation, answered.
Can we keep our folder structure?
You can, but it is rarely the best choice. We usually keep familiar top-level folders and simplify what sits beneath them, so staff recognise where things are without inheriting years of clutter.
Will files still work offline?
Yes. The OneDrive sync app keeps chosen libraries in File Explorer on Windows and Finder on a Mac, available offline, and syncs changes when the connection returns.
What can Power Automate do for us?
Anything that follows a rule: saving email attachments to the right library, naming files consistently, routing documents for approval, or alerting a team when something arrives. If staff repeat the same filing steps every day, it can usually be automated.
Guides
Worth reading first.
Moving from Google Workspace to Microsoft 365: a step-by-step plan
How to move a business from Google Workspace to Microsoft 365 without losing email. What to inventory, how mail and Drive files move, and the cutover.
Read the guide
Is your business ready for Microsoft 365 Copilot? A readiness checklist
Before switching on Microsoft 365 Copilot, check licences, oversharing, sensitivity labels, stale data and the people side. A checklist for SMBs.
Read the guide
SharePoint vs OneDrive vs Teams: where should your files live?
OneDrive, SharePoint and Teams all hold files, which confuses staff. A plain guide to what belongs where, who owns it and how sharing really works.
Read the guidePart of Microsoft 365
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The rest of what we manage.
Web Design & Management
Built, hosted, secured and maintained.
Business VoIP
Cloud telephony on desk, mobile and Teams.
Managed Service Desk
Named engineers and documented response targets.
Business Continuity & Disaster Recovery
Protected backups and tested recovery.
Managed Security
Endpoint protection, threat monitoring and response.
Talk to us about sharepoint migration & automation.
A free 45-minute assessment of your environment, licences and support. You get our recommendations on the call, with no obligation to go ahead.